Central Office Staff





Assistant Superintendent

Director of Personnel/Director of CTE/Secondary Supervisor

Director of Personnel

Secondary Supervisor

Director of Career and Technology Programs

Coordinator Business Partnerships

Teacher and Administrator Evaluations Coordinator

Dual Enrollment Contact

Vocational Adult Education Contact

Governors Academy Coordinator

Parental Complaints Contact - Secondary

Teacher Licensure/Certification/Recertification Contact

IPAL and Data Reporting Coordinator

Contact for college student placements/student teaching

Substitute Employee In-Service

Other duties as assigned by Superintendent


Director of Federal Programs/Gifted/

Elementary Supervisor

Federal Programs, Title I, IIA, III, IV, Rural Ed Director

Title I Director – Grades Pre-K – 7

Elementary Supervisor

Pre-K Coordinator

Title Neglected/Delinquent Contact Coordinator

Curriculum – Grades Pre-K – 7 (All Areas)

Coordinator of Programs for Gifted Gr. Pre-K – 12

Coordination and Implementation of PALS (Pre-K-3)

Division Homeless Liaison

Coordinator of Competitions: County Forensics,

Elementary County Science Fair, County Spelling Bee,

County Art Contest, Natural Resources Festival, AG Day,

All County Chorus

Textbooks (Adoption/Distribution) Coordinator

Parental Complaints Contact - Elementary

Virginia Pre-K Initiative

Other duties as assigned by Superintendent


Director of Special Education

Special Education Administration

Special Education Teacher Supervision

Special Education Annual Plan Coordinator

Data Collection and Analysis for SPED Programs

Director of 21st Century Grant Programs

Parental Complaints Contact – Special Education

Completes Reports: Foster Care Reimbursement,

Indicators for Special Education, PACE and

Supply/Demand Report

IEP Issues/IEP Online/Eligibility Coordinator

Staff Development Coordinator – Special Education

Transition Specialist for Special Education Students

Other duties as assigned by Superintendent


Director of Curriculum and Instruction

K-12 Data Specialist

Teacher Professional Development

School Improvement

Mentor Teaching Program

New Teacher Orientation

Coordinates August In-Service

Summer School Program

Remediation Coordinator

Health & PE/Driver’s Ed/Fine Arts/Librarians/Guidance

/Foreign Language

K-12 Curriculum

ITRT Program

Curriculum/Pacing Guides – K-12

Key Instructional Leaders Meetings

Chromebook Initiative

School Calendar Contact

Other duties as assigned by Superintendent


Director of Maintenance and Transportation

Maintenance of Buildings and Grounds

Supervisor of Operational Maintenance

Insurance Contact

Literary and Public School Authority Loans Contact

Architects and Buildings Contact

Use of Facilities Coordinator

Hazardous Materials Coordinator

Wage and Hour Law Contact

Workman’s Compensation Contact

Renovations and New Projects Coordinator

Americans with Disabilities Act Contact

Energy Management Coordinator

Monitoring and Managing Bus Routes and Schedules

Bus Parental Complaints

Assists with 21st Century transportation

Other duties as assigned by Superintendent


Director of School Nutrition

Provide leadership and management functions of the RCPS food service operation in compliance with local, state, and federal requirements

Assume responsibility for reviewing applications, interviewing, and making recommendations for staffing of all food service managers and food service workers

Plan and implement training programs for school food service personnel

Direct both internal and external communications/public relations regarding school food service

Evaluate the food service managers

Provide supervision and direction for daily operation of food service with assistance of building administrators

Organize and direct an efficient system of purchasing equipment, food, and supplies

Develop and implement professional growth and certification activities for cafeteria staff

Develop and implement new school nutrition employee orientation

Develop and implement on-the-job training for work scheduling, equipment use and care, food production records, safety requirements, storage, and human relations

Perform duties as assigned by the superintendent


Director of Testing and Director of Technology

Director of Technology

Director of Testing

Procurement Officer

State and Federal Reports Coordinator

On-line SOL Testing Director

Computer Technology Director

Parent Notification System Coordinator

Telephone and Voice Mail Systems Contact

Network Cabling Coordinator

Internet Access Coordinator

Policy Manual on Website Coordinator

E-rate Data and Information Coordinator

Technology Education Grant and Funds Contact

Southwest VA Public Education Tech. Consortium

Southwest VA Education and Training Network

Tyler Student Information System Coordinator

Internet Acceptable Use Policy Contact

Other duties as assigned by Superintendent


Finance Director

Employee retirement

Keeps records of early retirement incentive choices

Maintains a personnel file on all active and inactive employees

Prepares contracts for all personnel

Assists with financial operation of the school division

Accurately completes numerous state and locally required reports

Prepares documents to facilitate the annual audit of the

Board’s financial records by a contracted certified public accountant

Oversees Family Medical Leave Act (FMLA)

Completes reports for the Virginia Employment Commission

Is responsible for overall direction, coordination, and evaluation of finances

Participates with county and state organizations in preparation and maintenance of the budget

Directs financial affairs with responsibility for purchasing, accounts payable and receivable, auditing, payroll, and finance reporting

Prepares reports requested by the Superintendent and School Board for school board meeting

Ensures integrity and reliability of district’s financial systems

Prepares the annual budget

Oversees Health Insurance, Wage & Hour Law, Worker’s Compensation, and Americans with Disabilities Act

Ensures compliance with federal, state, and local board Policies and procedures

Performs other duties as assigned by the Superintendent

School Board Clerk

Attends all school board meetings and any special and/or committee meetings unless otherwise directed

Preparing minutes for Board Agendas/Meetings

Completing on-line registrations for Board Conferences/Meetings

Keeps, in a bound volume, a permanent record of all proceedings of the Board and makes these minutes available to whoever might need them

Verifies all statements for payment after the audit by the Board per VSBA regulations

Acts as custodian of the official seal of the Board

Responsible for Freedom of Information Act (FOIA) requests for division

Attends VSBA School Board Clerk meetings


Director of Emergency Management and School

Safety/Coordinator of School Nurses

Emergency Plans and Activities Coordinator

Threat Assessment, Crisis Intervention Coordinator

Evaluation of Crisis Plans Coordinator

Coordinator of Nursing Staff

Safety Audit Coordinator

First Aid/CPR/OSHA Contact

Blood Bourne Pathogens Contact/Coordinator

Health Services Coordinator

Approve Nursing Purchases and Activities

Bullying Coordinator

Update Policy Manual Coordinator

County Elementary Field Day Coordinator

Fair Day Coordinator

Safe and Drug-Free Schools Coordinator

DARE Contact

Parental Complaints

Russell County Administrative Procedures Contact

Homebound/Home Schooling Coordinator

Religious Exemption Contact

Contact for Child Abuse Reporting

Title IX and Sexual Harassment Contact

504 Coordinator

Safe Schools Coordinator

Other duties as assigned by Superintendent


School Psychologist

Coordinates and administers psychological testing for all students

Coordinates all Early Intervention Programs, including Head Start, Cumberland Mountain Early Intervention, and Pre-School

Serves as FAPT and Head Start Representative

Interprets professional services provided in order to ensure realistic pictures of what psychological services entail

Uses clinical instruments to diagnose intellectual and behavioral problems of individual children within the school setting

Communicates the findings and recommendations in language readily understood by the school staff

Functions as a voting member of the Eligibility Committee

Provides both group and individual counseling services for those students that require them

Is obligated to ascertain that certain psycho-educational information reaches responsible and authorized persons and is adequately interpreted for their use in helping the student

Other duties as assigned by the Special Education Director or the Superintendent


Social Worker

Provides psychological assessments to determine the social, emotional, behavioral needs of students for pinpointing the source of school or parental concerns

Conducts formal and informal assessments

Collects and records information to share with appropriate personnel

Initiates and attends parent conferences as needed

Conducts interviews needed for the IEP meeting

Reviews student records

Observes students in various environments when appropriate

Obtains medical, social, or educational information about a referred student from community agencies

Serves on FAPT/multidisciplinary team

Shares appropriate family, cultural, social, Economic and developmental information

Assists in the development of intervention strategies to meet individual social and emotional learning needs

Provides consultation to administrators and Teachers on broad areas of mental health

Consults with staff and teachers on student needs

Assists teachers on strategies of student’s needs and classroom management

Consults with administrators with issues related to IDEA

Consults with parents regarding ways they can help their child become more successful in school

Provides crisis intervention services

Participates as a member of the crisis response team

Helps with students dealing with any kind of emotional trauma

Locates resources for meeting student and family needs

Provides casework to students as needed

Counsels with students and families as appropriate

Performs other responsibilities as assigned by the Superintendent


Payroll Manager

Processes all aspects of payroll for all employees

Collects school and department payroll reports for processing

Maintains documentation on ALL payroll changes in an organized filing system by month/payroll

Maintains filing system on various computer-generated payroll reports

Distributes employee checks and direct deposit slips to schools and departments and mails checks, if needed

Prepares federal and state tax deposits, unemployment records, 941 reports, W-2 forms, etc.

Is responsible for maintaining sick leave, vacation, Personal leave, and compensation time for all employees

Other duties as assigned by the Director of Finance or Superintendent


Accounts Payable Clerk

Manages Accounts Payable for the entire school system

Bookkeeper for the Title I Program

Bookkeeper of Health Insurance Account for active employees and retirees

Prepares notices/bills to all retirees for Health Insurance payment

Bookkeeper of School Textbook Account

Coordinates all workers’ compensation claims

Assists Payroll Clerk in maintaining a personnel file on all active and inactive employees

Back-up for Payroll Clerk (Processing all aspects of payroll for all employees)

Back-up to prepare School Board meeting agendas in Board Docs

Other duties as assigned by the Director of Finance or Superintendent


Administrative Assistant to the Superintendent

Performs clerical duties for Superintendent/Supervisors

Prepares School Board meeting agendas in Board Docs

Records ADM meetings

Prepares bill lists and types bill heads for Accounts Payable

Assists Personnel Director in Talent Ed Recruit & Hire

Processes all purchase orders

Maintains Purchase Order Program

Process Special Bills for reimbursements of grants

Files for reimbursements for Rural Ed, Title IIA, Title III, Title VI-B, JAG and 21st Century

Coordinates all Family Medical Leave requests

Serves as Food Service Accounts Payable Clerk

Maintains the Academic Calendar

Serves as Coordinator of Delivery Services

Maintains credit card log for Central Office

Maintains Food City credit card log for Central Office

Performs other duties as assigned by Superintendent and/or Supervisors



Greets visitors

Receives and transfers incoming calls

Assists the administrative staff with clerical duties

Types purchase orders for fuel, technology, etc.

Prepares Special/Utilities bill lists and types bill heads for Accounts Payable

Maintains and creates forms as needed

Creates and prints certificates for DARE, AIMS Scholars, Board Awards, etc.

Creates and prints programs for County Competitions, luncheons, etc.

Creates and maintains masters for printing of School materials

Maintains records of fuel usage

Orders office supplies

Maintains long distance log

Opens, date and time stamp/sorts U.S. mail

Processes school mail

Any clerical duties assigned by Superintendent and/or Supervisors


Secretary/AESOP Coordinator

Greets visitors

Receives and transfers incoming calls

Assists the administrative staff with clerical duties

Serves as AESOP Coordinator

Reconciles Central Office absences and submits monthly report to the Superintendent

Process/check travel and mileage reimbursement

Trains new substitutes and employees on AESOP

Distributes/logs county cars

Other duties as assigned by Superintendent and/or Supervisors


Special Education Secretary/Medicaid Coordinator

Maintains referral records

Responsible for keeping evaluation records current

Maintains records of re-evaluations

Maintains records of eligibility meetings

Maintains IEP records

Maintains records of Special Education teachers’ schedules, class rolls and exits

Maintains records of the Special Education Advisory Committee meetings

Prepares psychological reports

Maintains computer programs for Special Education students

Initiates computer programs for computer generated reports

Prepares and submits Medicaid claims for billable health services

Collects monthly service logs from all providers including OT, PT, nursing, speech, and transportation providers

Tracks certifications and licenses of school health providers

Gathers and tracks permission to participate and release of information for Medicaid eligible students

Maintains files on all Medicaid recipient students receiving special services

Prepares and submits quarterly administrative claims

Assists with/submits yearly cost reports and self audit reports

Administers/tracks Random Moment Time Study

Performs clerical duties assigned by the Special Education Director or the Superintendent


School Nutrition Administrative Assistant

Monthly menus for breakfast, lunch, CACFP and SFSP that meet USDA regulations

Process and validate food and supply orders from Reinhart and USDA

Process all meal applications and direct certification information in Café Enterprise

Maintains all nutritional analysis and cost of meals served

Maintains school nutrition website

Monitors all schools food and USDA inventory

Assists in developing and implementing professional growth and certification activities for cafeteria staff

Assists with new school nutrition employee orientation

Assists with on-the-job training in work scheduling, equipment use and care, food production records, safety requirements, storage, and human relations

Performs other duties and responsibilities as assigned by the School Nutrition Director